Manager of Finance, Licensing and Certification

Manager of Finance, Licensing and Certification

Manager of Finance, Licensing and CertificationAdministrator V

Agency Name:
Dept. of Public Health
Official Title:
Administrator V
Functional Title:
Manager of Finance, Licensing and Certification
Occupational Group:
Not Used
Position Type:
Non-Civil Service
Full-Time or Part-Time:
Full-Time
Salary Range:
$38,067.12 to $89,560.28 Annually
Bargaining Unit:
M99
Shift:
Day
Confidential:
No
Number Of Vacancies:
1
City/Town:
Boston
Region:
BOSTON
Facility Location:
99 Chauncy Street, Health Care Safety and Quality
Application Deadline:
01-23-2012
Apply Online:
No
Posting ID:
J28690
This position is funded from federal grant ies:
The Manager of Finance, Licensing, and Certification is responsible for providing effective leadership in the planning, management, coordination and evaluation of the budget for assigned divisions and programs within the Bureau of Health Care Safety and Quality, which has a total budget of over $21M. The responsibilities include oversight of the budget, revenue, procurement, contracting, purchase of services, financial reporting, and associated reconciliation/accounting activities for all assigned divisions and programs. The Manager prepares the CMS Medicare/Medicaid grant requests ($8.3M annual) and expenditure reports allocating the costs to various programs; oversees the licensure and certification of 6000 health care facilities throughout the Commonwealth; manages federal databases that provide CMS information on ongoing survey work; and ensures collection of licensing fees ($7.4M) for deposit into the Department?s revenue accounts.


Detailed Statement of Duties and Responsibilities:

1. The manager will develop and implement budget requests; oversee the preparation of documentation for spending plans; develop and monitor spending and revenue projections; develop internal risk management controls and financial reporting systems; oversee the design and implementation of accounting and revenue management procedures; coordinate internal/external audits and grants management processes; identify and implement business process improvement opportunities; facilitate problem-solving and decision-making on complex financial transactions and processes; and provide consultation and training to program staff.

2. Activities will include managing all aspects of budgeting and financial management, including encumbrance management, invoice processing, processing over-the-counter and electronic revenue collections, processing employee reimbursements, coordinating oversight entity pre-approval for travel, supervising reconciliation of revenue and federal grants, and supervising financial reporting.

3. Manage annual budgets across over a dozen federal, trust, retained revenue, and state operating appropriation accounts to support current and projected regulatory activities.

4. Manage the licensing unit of the Division of Health Care Quality to assure that processing for licensure of 6000 health care facilities occurs within state mandated timeframes, and that the attendant licensing fees are collected and deposited in the Department and Bureau?s retained revenue accounts.

5. Management of the certification unit of the Division of Health Care Quality to assure that certification records are complete and transmitted to the Centers for Medicare and Medicaid within prescribed federal deadlines. Supervise all aspects of case file management in the Federal Aspen Central Office database.

6. Ensure compliance with evolving federal and state fiscal and programmatic audit and financial reporting requirements issued by the Commonwealth of Massachusetts and federal funding agencies, including but not limited to the Center for Medicare and Medicaid Services (CMS). Oversee associated database systems such as Inspector Time Reporting (ITR), licensing database, and accounting database. Participate in the development of new federal grant tracking and reporting systems, and the evaluation of existing federal systems, to replace or improve antiquated processes and systems such as Aspen Working, Aspen History, Survey Tracking, Survey Interval/Forecasting and Master Facility File. The manager will be a key participant in Bureau working groups to streamline licensing and certification functions and provide reliable, easily accessible data on licensing, certification, and enforcement activities.

7. Other duties as assigned including but not limited to routine management functions such as performance review functions, systems automation, staff development, disciplinary actions and training
Qualifications:
MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have at least (A) five years of full-time, or equivalent part-time, professional, administrative, supervisory or managerial experience in business administration, business management, or public administration and (B) of which at least four years must have been in a supervisory or managerial capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. A Master's or higher degree with a major in business administration, management, public administration, industrial engineering, industrial psychology, or hospital administration may be substituted for a maximum of one year of the required (A) experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

SPECIAL REQUIREMENTS: None.
Preferred Qualifications:
Qualifications Preferred at Hire:

1. Experience with budget preparations, projections, and variance analysis.
2. Demonstrated contract management experience.
3. Ability to manage multiple projects simultaneously and to respond to changes in priorities in a flexible manner.
4. Ability to plan, prioritize and delegate tasks, and to utilize staff members to accomplish assigned work objectives.
5. Skilled in problem solving, consensus building, conflict resolution and team building.
6. Ability to identify risks and develop and apply logical and effective mitigation strategies.
7. Knowledge of MMARS and the Information Warehouse.
8. Knowledge of state and federal finance laws and regulations.
9. Ability to communicate effectively both orally and in writing.
10. Demonstrated ability to work under stress to meet deadlines and to be flexible.
11. Ability to deal tactfully with others, exercise sound judgment and maintain confidentiality.
12. Knowledge of public health or medical care administration.
Comments:
A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit
and click on "Information for Job Applicants"

How To Apply:
Mail cover letter and resume to:

Health Office of Human Resources
Dorothy White; Employment & Staffing
600 Washington Street, 7th Fl.
Boston, MA 02111

Fax
Customer Service
When applying for a position remember to include posting ID number.

Agency Web Address:
Officer:
Mr. Dennis Johnson,
An Equal Opportunity/Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.